Warehouse Accounting Officer - Limassol

For our client, a leading private firm specializing in custom interior contracts and tailored services, we seek a Warehouse Accounting Officer.

Responsibilities

1. Purchase Invoices

• Entry of all supplier invoices into the ERP/system.

• Verification of invoice quantities against delivery notes, purchase orders, physical receipt.

• Notification of warehouse supervisor regarding discrepancies/shortages.

• Proper matching of PO, GRN, Invoice.

• Filing of invoices and supporting documents.

2. Stock & ERP Updates

• Daily monitoring of warehouse stock levels via ERP (SAP).

• System updates for Store-In/Store-Out as required.

• Assistance in stock reconciliation between system and physical quantities.

• Highlighting discrepancies, incorrect entries, and short receipts.

3. Accounting Support

• Preparation of monthly supplier payment statements.

• Reconciliation of invoice balances and credit notes.

• Preparation of supplier payment files (batch/SEPA where applicable).

• Entry of payments into the system and update of Vendor ledger.

• Provision of documents and reports for Audit/Finance as requested.

4. Reports / Daily Reports

• List of outstanding invoices.

• Supplier aging.

• Monthly stock accuracy checklist.

• Summary of payments and cash flow planning with Finance.

• Any other tasks related to standard professional practice.

5. Handling Orders from Supervisors/Engineers

• Order processing: receipt of sales orders into the system.

• Ordering goods from suppliers: preparation of purchase requests/orders based on stock levels and demand, and monitoring deliveries.

• Matching sales orders / purchase orders: reconciliation of sales orders with corresponding purchase orders and delivery notes, identification and resolution of discrepancies in quantities, prices, or delivery dates.

• Maintenance of accurate records: updating stock, filing sales and purchase documents, and ensuring signed proofs are available for audits.

• Communication with stakeholders: collaboration with suppliers, sales department, warehouse, and accounting for timely service and proper accounting entry.

• Any other tasks related to standard professional practice.

Competencies

• Strong technical perception and organizational skills.

• Responsibility and commitment to safety & quality, with consistent adherence to procedures.

• Ability to coordinate and communicate with suppliers and management.

• Managerial mindset and results-oriented, with cost and time control.

Reporting Structure

• Reports to: Head of Finance

• Supervises: None

Requirements

• Experience in accounting entry of invoices and verification of supporting documents.

• LCCI Higher and/or Diploma/Bachelor in Accounting and Finance.

• Knowledge of warehousing/ERP systems and basic understanding of stock movement.

• Good knowledge of Excel (monthly reports - SUMIF - basic pivots).

• Organized personality, structured thinking, and professional communication.

• Excellent knowledge of Greek language.

• Very good knowledge of English language.

• At least 5 years of experience in a similar position.

• Certificate of clean criminal record.

Benefits

• 13th salary

• Annual performance evaluation with potential bonuses

• Half-day off on your birthday

• €60 birthday voucher

Salary: 

€26,000 - €28,000 annual gross