Personal Assistant & Office Administrator - Limassol

For our client, a growing Group operating across the real estate and construction sectors, we are looking for a highly organised, proactive and trustworthy Personal Assistant & Office Administrator to support the CEO and CFO of the Construction division.

Responsibilities:

Personal & Executive Assistance

• Manage diaries, calendars, appointments, meetings and reminders.

• Coordinate business and personal travel arrangements, including flights, hotels, transfers and itineraries.

• Manage emails, correspondence, phone calls and follow-up actions.

• Arrange meetings, restaurant reservations and other engagements.

• Prepare documents, reports, presentations and meeting materials.

• Handle confidential personal and business matters with discretion.

• Monitor deadlines, prioritise tasks and ensure assignments are completed on time.

Office Administration

• Oversee daily office administration and support the smooth operation of the office.

• Maintain organised filing systems, company records, contracts and documentation.

• Prepare, format, scan, print and file letters, reports, invoices and other documents.

• Monitor office supplies and arrange purchases when necessary.

• Coordinate company documents, renewals, appointments and administrative deadlines.

• Assist with general HR administration, including maintaining employee records and coordinating interviews when required.

Requirements:

Essential Qualifications & Experience

• At least 5 years of experience as a Personal Assistant, Executive Assistant, Office Administrator or in a similar role.

• Strong administrative and organisational skills, with excellent attention to detail.

• Excellent written and spoken English.

• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.

• Experience in email management, document preparation, filing systems and office coordination.

• Strong communication, time-management and problem-solving skills.

• Ability to multitask, prioritise workloads and meet deadlines.

• Ability to work independently, take initiative and manage responsibilities with minimal supervision.

• High standards of confidentiality, integrity, reliability and professionalism.

• A valid driving licence.

Desirable Experience

• Previous experience supporting a company director or senior executive.

• Experience combining personal assistance with office administration.

Key Skills & Competencies

• Highly organised, proactive and detail-oriented.

• Trustworthy and discreet when handling confidential information.

• Professional, reliable and solution-oriented.

• Flexible and adaptable to changing priorities.

• Able to anticipate management's needs and work independently.

• Comfortable balancing executive assistance with routine office administration.

Benefits:

• Opportunity to work within a growing, internationally active Group.

• Direct exposure to senior leadership within the Construction division.

• Competitive remuneration package based on experience.

• Opportunities for professional development and career growth.

• Collaborative and multicultural working environment.

Salary:

• €26,000–€32,500 gross per annum, depending on experience and qualifications.