For our client, we are looking for an organised, proactive, and detail-oriented Office Administrator to manage a broad range of administrative, tax, and compliance processes for the company. The role also includes front-desk and reception duties as part of day-to-day responsibilities.
RESPONSIBILITIES:
• Employment & Construction Site Administration
• Own end-to-end management of ERGANI system processes, including new hires, terminations, and changes to employment terms, ensuring accuracy and compliance with deadlines
• Collect, process, and organise weekly construction site schedules; track discrepancies and flag issues as needed
• Manage Tax ID creation for clients and employees, ensuring documentation is complete and submitted correctly
• Prepare employee certificates
• Liaise with municipalities, EAC, EOA, and the Land Registry, managing correspondence and ensuring timely resolution of outstanding matters
• Manage and monitor matters related to KODA (Cyprus Construction & Demolition Waste Management Organisation), including communication and completion of related proceduresProperty & Financial Administration
• Take ownership of property title transfer procedures end-to-end, coordinating with relevant parties and proactively resolving bottlenecks to ensure timely completion
• Manage property insurance policies, including monitoring renewal deadlines and assessing coverage changes
• Liaise with banks (e.g., validating account details)
• Collect, classify, monitor, and process tax and property common expense payments; maintain organised records and report on outstanding or upcoming obligations to senior management
• Corporate Administration
• Manage corporate telephone lines, evaluating plans and usage to ensure cost efficiency
• Monitor fuel usage, maintaining a consumption tracking document and preparing periodic reports and analysis for senior management
• Organise and maintain the corporate document filing system, ensuring accuracy and ease of access across the organisation
• Reception & Front Desk
• Answer and direct incoming phone calls
• Greet visitors and guests, and coordinate their hosting
• Monitor and order office supplies, ensuring adequate stock levels
• Ensure the general upkeep and good order of the office, coordinating with relevant service providers as needed
Salary: