Legal Administrator - Limassol

For our client, a growing and well-established property development and construction group in Limassol, we are looking for an organised and detail-oriented Legal Administrator to join their Legal Department.

Responsibilities

Property sales administration

• Prepare first drafts of reservation agreements, contracts of sale and addenda using approved templates.

• Coordinate the signing of sale documents with buyers, their lawyers and internal Sales teams, including overseas and remote signings.

• Coordinate contract deposits, stamping, transfers and mortgage releases with the Department of Lands and Surveys.

• Collect and verify buyer KYC documentation and ensure AML files are complete and up to date.

• Maintain accurate sales contract registers, tracking status, key dates and payment milestones.

Corporate secretarial & compliance

• Maintain statutory registers, minute books and corporate records for group entities.

• Prepare board and shareholder resolutions, minutes and corporate filings.

• Assist with annual returns and changes to company officers or registered office details.

• Track licences, permits, powers of attorney and company certificates, ensuring renewals are completed on time.

• Coordinate certification, apostille and translation of corporate and legal documents.

Contract management

• Maintain the group's contract repository, ensuring agreements are properly logged, scanned, indexed and easily retrievable.

• Prepare standard NDAs, service agreements, supplier agreements and subcontractor forms from approved templates.

• Coordinate contract signing, including electronic signatures, and circulate completed agreements to relevant departments.

• Monitor contract renewal, expiry and notice dates.

• Prepare regular contract status reports for the Chief Legal Officer.

Litigation & legal matter support

• Open, maintain and close legal matter files and keep the legal matter tracker up to date.

• Monitor court dates, filing deadlines and limitation periods.

• Prepare court bundles, document indexes and chronologies.

• Liaise with court registries and external legal counsel.

• Track external legal fees and coordinate invoices with the Finance team.

Department administration

• Manage the Chief Legal Officer's diary, correspondence and meetings.

• Act as a first point of contact for legal queries from other departments.

• Maintain filing systems, legal templates and department procedures.

• Support the Junior Lawyer and wider legal team with document preparation and research when required.

Experience

Essential

• 3–5 years' experience as a Legal Administrator, Legal Secretary or Paralegal within a law firm or in-house legal department.

• Practical experience with Department of Lands and Surveys procedures and Registrar of Companies filings in Cyprus.

• Diploma or degree in Law, Legal Studies, Business Administration or a related field.

• Excellent written and spoken Greek and English.

• Strong organisational skills with the ability to manage multiple files and deadlines.

• Advanced knowledge of Microsoft Office, particularly Word, Excel and Outlook.

Desirable

• Experience supporting a property developer, construction company or real estate law practice.

• Knowledge of AML/KYC procedures relating to property transactions.

• Experience with contract management, electronic signatures or document management systems.

• Knowledge of Russian or another additional language.

Skills & attributes

• Highly organised with excellent attention to detail.

• Strong ability to manage documents, deadlines and multiple matters simultaneously.

• Proactive and able to identify missing information or potential issues early.

• Discreet and trustworthy when handling confidential legal, corporate and client information.

• Strong communication and interpersonal skills.

• Professional and service-oriented approach.

• Able to work effectively with Legal, Sales, Construction, Finance and HR teams.

• Reliable, structured and able to work independently.

Benefits

• Competitive remuneration package.

• Opportunity to work within a growing property development and construction group.

• Exposure to real estate transactions, corporate matters, contracts and legal operations.

• Varied role with interaction across multiple departments.

• Professional development opportunities within an expanding organisation.

• Collaborative and professional working environment.

Salary

€2,000 gross per month (€24,000 annual gross)